January 25, 2018

By January 25, 2018Meetings

PUBLIC NOTICE is hereby given that this
Ash Creek Special Service District Board
will hold its regular meeting on Thursday the 25
day of January 2018 at the Ash Creek Office Building at
1350 South Sand Hollow Road, Hurricane, Utah 84737

Commencing at 6:00 PM
1. Call to Order John Bramall

2. Kevin Tervort Pledge of Allegiance & Prayer.

3. Public comments: Public Participation (no action will be taken on any item until it is properly agendized). Citizens wishing to speak during public participation are asked to go to the podium, state their name for the record and limit comments to a minimal duration and/or no longer than three (3) minutes.

4. Board comments and declaration of conflicts of interest.

5. Discussion and approval of minutes from the December 12, 2017 meeting.

6. Fay Reber 10 minutes Discussion of legal matters.

7. Michael Chandler 20 minutes A. Discussion and possible motion approving the Litehouse discharge agreement.
B. Discussion and possible motion adopting changes to District’s bylaws.
C. Discussion and possible motion approving bids to purchase new cleaning truck.
D. Discussion and possible motion approving bids to construct hay shed.
E. Superintendent’s report on other operational matters.

Posted this 23 day of January 2018
Michael Chandler, Superintendent

Ash Creek SSD                           Board Meeting                             January 25, 2018

Present: Randy Reeve, Paul Heideman, John Bramall, Kevin Tervort, and Lynn Chamberlain

Richard Hirschi asked to be excused from the meeting.

Staff:  Mike Chandler, Blair Gubler, Darrel Humphries, Kim Spendlove, Randy Stevens, Gary Wilcox, Greg Kleinman and Fay Reber.

In Audience: Mike Bradshaw, Yvonne Spendlove

Prayer and Pledge of Allegiance:  Kevin Tervort

Public Comments:  None

There were no conflicts of interest declared.

The minutes from the December 12, 2017 meeting were discussed.

Motion by Paul Heideman to adopt the minutes as written.  Second by Kevin Tervort. Motion carried by unanimous vote.

Mike talked about the Litehouse agreement that he has been working on.  The Board approved an agreement last meeting, but they have made some requests that mike wanted to make sure the board approved of.  They have requested a ten-year period to pay the impact fee.  Mike felt that six years was the most that could be allowed. They have also requested that the step down in the BOD not be put into place till 2019.  Mike thought that if it was extended to 2019, they would need to step down by 200 pounds instead of 100.  Mike asked that the board approve the changes to the agreement.  The board talked about the payments and what would happen if they left the facility.

Motion by Paul Heideman to approve the changes in the Litehouse agreement.  Second by Kevin Tervort.  Motion carried by unanimous vote.

The board talked about changing the bylaws to state that board members are not considered full-time employees and would not be receiving retirement benefits.  This will bring the District into compliance with state laws.

Motion by Kevin Tervort to adopt the proposed changes to the bylaws.  second by Lynn Chamberlain.  Motion carried by unanimous vote.

Mike talked about the purchase of a new cleaning truck.  There were three bids.  Vactor was the low bid the total truck will cost $392,000.  That is $34,000.00 under the amount budgeted for the truck. The truck will not be delivered until October

Motion by Kevin Tervort to approve the bid from Vactor and the chassis for $392,000.00.  Second by Lynn Chamberlain.  Motion carried by unanimous vote.

Ash Creek SSD

Board Meeting

January 25, 2018

Page 2


Mike talked about bids received for a hay shed.  The low bid was County Wide Builder at $78,854.00.  Paul asked if the expense was justified.  Mike thought that it would be a three-year payback by being able to sell the hay for a higher price when it isn’t rained on.

Motion by Paul Heideman to approve the purchase of the hay shed from Country Wide Builder at $78,854.00.  Second by Randy Reeve.  Motion carried by unanimous vote.

Mike talked about how the SR-7 extension was changing the way that people were building in the area.   Mike showed the board where the road would go.  They are thinking construction will be completed by 2020.  This has spurred growth in areas that wasn’t expected in the capital facilities plan.   Mike has talked to Bowin Collins and Zions bank about adding the additional projects to the impact fee plan, so the District can participate and collect impact fees for the projects.  Another project that could affect District growth would be the proposed Toquerville bypass road.  The District might need to adjust the impact fee for that project also if it happens.  Mike talked about the growth that is happening in the District.

Mike talked about the Hoodoos that is in the county between Leeds and Hurricane.  They are going to install a private lift station that will connect to the Harrisburg pump station.  Fay is doing an agreement that will require them to measure their flow and the District will bill them monthly.  Paul asked about the impact fee.  Mike said that they would need to pay the regular impact fee for a residential home before they connected to the district’s line.  The agreement says that they will be responsible for paying the monthly fee.

Mike reported on the 1500 south project.  The District has installed the sewer deeper in this road to try and pick up some of the bench lake area without needing to pump.  Mike talked about some of the obstacles that were faced in the project.

Mike reported that the District has hired Seth Wright and Mario Campos as the two new employees.

Motion by Kevin Tervort to adjourn the meeting.  Second by Paul Heideman.  Motion carried by unanimous vote.