MINUTES
Ash Creek SSD Board Meeting January 28, 2021
Present: Richard Hirschi, Kevin Tervort, Lynn Chamberlain, John Bramall, Kelly Wilson, and Justin Sip
Staff: Michael Chandler, Fay Reber, and Darrel Humphries, Blair Gubler, Kim Spendlove Greg Kleinman, and Grayson Gubler.
Audience: Missy Kleinman, Kimber Gubler, Jilline Gubler, and Yvonne Spendlove
Prayer and Pledge: Mike Chandler
Public comments: None
Mayor Bramall and Kevin Tervort declared a possible conflict of interest with the discussion of property for a fire station because they serve on the Hurricane City Board.
The minutes from the December 8, 2020 meeting were discussed.
Motion by John Bramall to approve the minutes as written. Second by Richard Hirschi. Motion carried by unanimous vote.
Lynn Chamberlain recognized Greg Kleinman and Grayson Gubler as the recipients of the third and fourth quarter safety employee.
Mayor Bramall talked about the need for a public safety building for the police and fire in this area. They are looking for enough acreage to have a main police station and a fire station south of the district office. The district owns property on the north side of turf sod road. Mike talked about some additional areas he thought would work for a police station. There are some utility issues with the district property that would need to be resolved. Mike said they would need to identify the location they want for the building to see how if fits with the District’s plans. Mike thought if it took a couple of years most of the utility infrastructure would be in. The board was in favor of talking to the city and fire district about the property.
Motion by Richard Hirschi to approve discussions and negotiations about selling the property. Second by Justin Sip. Motion carried by unanimous vote.
Fay presented a resolution to make changes to the employee policy handbook. Two came from the District’s insurance carrier. They asked for a section stating what would disqualify a driver from driving a district vehicle. The other change was to require new employees to enroll in the 401k. Other changes would require direct deposit of paychecks for all employees and it will allow employees to be exempt or salaried by the job classification.
Motion by John Bramall to adopt the resolution adopting the changes to the employee policy. Second by Kevin Tervort. Motion carried by unanimous vote.
Mike reported a trade-in bid of $4,000 for the district 1974 Hydro Tractor. He would like to offer it to the public with that set price.
Motion by John Bramall to approve the disposal of the tractor with a price of $4,000.00. Second by Kevin Tervort. Motion carried by unanimous vote
Mike talked about some of the growth in the district and the amount of land available for development. The district grew at 6.8% with 657 new homes. This was about 120 more new connections than 2019.
Offers were made to two new employees. They have not contacted the district to accept or reject the offers.
Three board members and some staff will be taking a field trip to interview consultants for the confluence park engineering.
The district sold goats for $57,900.00. This is a large increase over previous years.
Litehouse will continue to step down the strength of waste they can discharge. Mike felt like the staff had developed a good relationship with Litehouse and they are on the right path.
Mike talked about the Copper Cliffs subdivision in Hurricane near Copper Rock. The developer installed a dry system for 18 lots. The agreement states they can put in septic tanks until the sewer is installed. The dry sewer was installed about 15 feet deep and will require a small pump station to serve the subdivision. It will serve a large area of property south of the subdivision that wouldn’t be able to drain without a pump. Mike estimated the cost of the pump station would be about $70,000.00. The station would be part of the new capital facilities plan and the cost recouped through the impact fee.
Motion by John Bramall to continue working on the pumps station and getting it built. Second by Richard Hirschi. Motion carried by unanimous vote.
Motion by John Bramall to go into an executive session to discuss possible property acquisition and sale. Second by Justin Sip. Motion carried by unanimous vote.
Those in the executive session were, : Richard Hirschi, Kevin Tervort, Lynn Chamberlain, John Bramall, Kelly Wilson, Justin Sip, Fay Reber, Mike Chandler, Blair Gubler, and Darrel Humphries.
Motion by John Bramall to return to regular session and adjourn the meeting. Second by Kevin Tervort. Motion carried by unanimous vote.
AGENDA
PUBLIC NOTICE is hereby given that thisAsh Creek Special Service District Boardwill hold its regular meeting on Thursday the 28day of January 2021 at the Ash Creek Office Building at1350 South Sand Hollow Road, Hurricane, Utah 84737
Commencing at 6:00 PM
1. Call to Order Lynn Chamberlain
2. Michael Chandler Pledge of Allegiance & Prayer.
3. Public comments: Public Participation (no action will be taken on any item until it is properly agendized). Citizens wishing to speak during public participation are asked to go to the podium, state their name for the record and limit comments to a minimal duration and/or no longer than three (3) minutes.
4. Board comments and declaration of conflicts of interest.
5. Discussion and approval of minutes from the December 8, 2020 meeting.
6. Lynn Chamberlain 5 minutes Recognition of the third and fourth quarter safety associate awards.
7. John Bramall 10 minutes Discussion and possible motion concerning sale or donation of property for police/fire station.
8. Fay Reber 10 minutes a. Consideration and adoption of resolution amending the District employee policy.
b. Discussion of legal matters.
9. Michael Chandler 15 minutes a. Discussion and possible motion approving disposal of hydro tractor.
b. Superintendent’s report on operational matters.
10. Executive Session 10 minutes The Board may go into a closed session to discuss the sale or purchase of property.
Posted this 25 Day of January 2021
Michael Chandler, Superintendent
